Healthy Public Challenge

Official Rules, Terms and Conditions

SUBMISSION OF AN ENTRY CONSTITUTES FULL AND UNCONDITIONAL AGREEMENT TO AND ACCEPTANCE OF THESE RULES.

NO PURCHASE OR PAYMENT IS NECESSARY TO ENTER OR TO WIN.

ALL APPLICABLE GENERAL, STATE, AND LOCAL LAWS AND REGULATIONS APPLY. THE CHALLENGE IS VOID WHERE OTHERWISE PROHIBITED BY LAW.

The following are the Official Rules, Terms & Conditions (the “Rules”) governing the Healthy Public Challenge (the “Challenge”) sponsored by Civic Hall Labs (“CHL”), a 501(c)(3) public charity located at 156 Fifth Avenue, Suite 2, New York, NY 10010. The Challenge is financially supported by the Robert Wood Johnson Foundation (“RWJF”). Please read these Rules carefully before submitting an Entry (as defined below).

1) THE CHALLENGE

The Challenge calls upon eligible entrepreneurs, healthcare professionals, academics, technologists, designers, planners, students, and the public at large to propose civic solutions that have the potential to create a healthier public in the areas of: Civic Cohesion, Civic Agency, and Public Assets (as described further in these Rules). As described in greater detail on the Challenge Website, the Challenge will be conducted in three phases: (1) Launch and Open Submissions; (2) Selections of Ten Challenge Winners by a judging panel made up of three Experts in Residence and CHL; (3) Advising, Incubation, and Grant Distribution for Winners.

The Challenge will open to submissions on August 1, 2016 at 3:00 PM ET and will close to submissions on September 16, 2016 at 11:59 PM ET (see Section 3 below). Entries will be evaluated based on the judging criteria set forth in Section 6 below.

2) ELIGIBILITY

The Challenge is open only to (a) business and nonprofit entities formed and maintaining a principal place of business in the United States, (b) individuals who are (i) U.S. citizens or permanent residents, and (ii) of the legal age of majority, at the time of entry, to form valid contracts in their respective jurisdiction of legal residence, or (c) individuals who serve as Team Leads (as defined below) who are (i) U.S. citizens or permanent residents, and (ii) of the legal age of majority, at the time of entry, to form valid contracts in their respective jurisdiction of legal residence. Foreign citizens can be listed as a Team Member by an eligible Team Lead or can enter as employees of an entity that is properly incorporated in the U.S. and maintains a primary place of business in the U.S.

Each individual/Team Lead and each entity is referred to as an "Entrant" in these Rules. Affiliated Persons (as defined below) are ineligible to participate in the Challenge.

Special note to individuals who are listed by the Team Lead on the submission form as Team Members: THE INDIVIDUAL LISTED AS THE PRIMARY CONTACT (“TEAM LEAD”) IS THE OFFICIAL ENTRANT IN THE CHALLENGE. THIS TEAM LEAD MUST BE A U.S. CITIZEN OR PERMANENT RESIDENT ELIGIBLE TO RECEIVE PAYMENT IN THE UNITED STATES. CHALLENGE AWARDS WILL BE AWARDED TO AND PAID SOLELY TO THE TEAM LEAD. THE TEAM LEAD IS RESPONSIBLE FOR ANY APPLICABLE LOCAL, STATE, AND FEDERAL TAXES AND REPORTING THAT MAY BE REQUIRED UNDER APPLICABLE TAX LAWS.

Special note to Entrants who are entering as an entity: If an Entrant is an entity, the Entrant warrants that the appropriate officers, executives, managers, or other persons who have the authority to approve Entrant’s Entry have approved the Entry and these Rules bind such entity. Furthermore, the Entrant understands that if the Entrant enters without obtaining appropriate internal approvals, CHL may, in its sole discretion, disqualify the Entrant’s Entry. Finally, if an entity is selected to receive an Award, an officer or person entitled to bind the entity will be required to validate that the Entrant is entitled to receive the Award on the behalf of the entity and the officer or person entitled to bind the entity must provide the appropriate information for payment of the Award.

The eligibility of any Entrant is subject to verification at any time. Failure to comply with any request for written confirmation, or failure to cooperate with any investigation, is grounds for disqualification. Entrants who are determined at any time to have violated the eligibility criteria will be disqualified from the Challenge.

As used herein, the term "Affiliated Persons means (a) the trustees, directors, officers, members, employees, clients and shareholders (with respect only to CHL), contractors, agents, representatives and affiliates of CHL, RWJF and any entity associated with the funding, administration, or processing of the Challenge, and (b) the members of the Immediate Family (as defined below) of any of the persons identified in the foregoing clause (a). The term “Immediate Family” includes a person’s spouse/domestic partner and the parents, siblings, children and grandchildren of the person and his or her spouse/domestic partner.

3) HOW TO ENTER

To enter the Challenge, Entrants must enter a submission on CivicHallLabs.org (the "Challenge Website") and complete all required fields of the Challenge submission form (each, an "Entry) before the close of open submissions on September 16, 2016 at 11:59 PM ET. The Entrant must complete all of the required fields in the Challenge submission form in accordance with these Rules. Entrants are advised to submit an Entry at least one hour before the deadline to ensure the completed submission is received by the stated deadline.

If a submission includes the work of any third party, the Entrant must be able to provide, upon the request of CHL and/or RWJF, documentation of all appropriate licenses and releases for such third party works. If an Entrant cannot provide documentation of all required licenses and releases, CHL reserves the right, in its sole discretion, to disqualify the applicable submission, or direct the Entrant to secure the licenses and releases for CHL’s benefit within three (3) days of notification of the missing documentation and allow the applicable submission to remain in the Challenge. In addition, CHL reserves all rights to pursue an Entrant for claims based on damages incurred by the Entrant’s failure to obtain such licenses and releases (see Sections 7 and 8 below).

CHL reserves the right to modify any dates or deadlines set forth in these Rules or otherwise governing the Challenge. For more information regarding the Challenge timeline following the submission of an entry, please visit the Challenge Website.

Neither CHL nor RWJF shall have any liability for any Entry that is lost, intercepted, or not received by CHL. None of CHL or RWJF assumes any liability or responsibility for any error, omission, interruption, deletion, theft, destruction, or unauthorized access to, or alteration of, submissions.

Notwithstanding the foregoing, if an Entrant submits an Entry after the deadline date because the Entrant experienced a technical problem with the Challenge Website, the Entrant must immediately contact info@civichalllabs.org, and provide an explanation including screenshots of the technical problem experienced. CHL may, in its sole discretion, accept the Entry at issue if it can confirm that a technical problem occurred with the Challenge Website system and that the technical problem affected the Entrant’s ability to submit an application by the stated deadline.

Unlawful, plagiarized, third-party intellectual property infringing, unintelligible, illegible, obscene, indecent or incomplete entries will be disqualified in CHL’s sole discretion. CHL reserves the right to scrutinize all Entries for these requirements at any time during or after the Challenge.

CHL reserves the right in its sole discretion to disqualify any Entrant who is found to be tampering with the entry process or the operation of the Challenge or the Challenge Website, to be acting in violation of these Rules, or to be acting in an unsportsmanlike or disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Challenge, or to annoy, abuse, threaten, or harass any other person.

In addition, each Entrant acknowledges that RWJF is a philanthropy that in the course of its normal charitable activities makes awards for projects across a wide range of disciplines and that RWJF may currently fund or may in the future make awards for projects that may be directly or indirectly related to Entries submitted for the Challenge. By submitting an Entry, each Entrant acknowledges and agrees that RWJF shall have no liability for making awards to projects that involve ideas, procedures, processes, systems, methods of operation, concepts, or principles that may also be present in an Entry.

4) AWARDS

All winners of the Challenge will receive an award of $10,000. The payments are in recognition of the technological solution proposed in the submission and to support participation in Challenge activities described on the Challenge Website. Entrants who do not agree to participate in subsequent advising and incubation period will not be eligible to receive the award.

Award winners will be required to sign an award letter from CHL confirming the receipt of the award as recognition for the public benefit associated with their technological solution. Winners (included all Team Members) may also be required to execute an Affidavit of Eligibility, a Liability Release, a W9, and a Publicity Release (collectively, the “Award Claim Documents”) as a condition to receiving an award. If an award winner fails or refuses to sign and return all Award Claim Documents within ten calendar days of CHL’s request (or a shorter time as exigencies may require), the award winner may be disqualified and an alternate award winner may be selected. No more than the advertised number of awards will be awarded. Less than ten winners may be chosen in the event that there are not ten that meet all the criteria. Awards will be delivered only to an address in the United States.

THE WINNERS ARE RESPONSIBLE FOR REPORTING AND PAYING ANY INCOME TAXES OR OTHER TAXES THAT MAY APPLY TO ACCEPTING AN AWARD; NEITHER CHL NOR RWJF IS RESPONSIBLE FOR AND WILL NOT PAY ANY SUCH TAXES.

If required, an IRS Form 1099 will be issued by CHL in the name of each winner for the value of the prize(s) received.

5) LICENSES

Each Entrant retains full ownership of their Entry; provided, however, that Entry submission materials will not be returned. In addition, by participating in the Challenge, each Entrant hereby irrevocably grants to CHL a limited, non-exclusive, royalty free, worldwide, license and right to reproduce, publicly perform, publicly display, and use its Entry to the extent necessary to administer or promote the Challenge, and to publicly perform and publicly display the content from the Entry, including, without limitation, for advertising and promotional purposes relating to the Challenge.

The Entrants selected as winners of the Challenge, as a condition to accepting their respective Awards, hereby grant to each of CHL and RWJF a non-exclusive, perpetual, royalty free, sub-licensable, worldwide license and right to post on CHL’s and/or RWJF’s websites: (a) such Entrant's’ Entries and/or any related supplemental entry materials (via web link, iframe, or other presentation modality) and/or (b) a web link to any website at which the Entrant’s application is made available by the Entrant (either directly or through a third-party) for download or purchase.

6) JUDGING CRITERIA

A review panel of experienced practitioners in systems-based health approaches, social impact, health technology and other qualified persons (the “Review Panel”) from CHL, including the Healthy Public Challenge Experts in Residence (see CHL Website LINK), will collectively score the full set of submissions received during open submissions according to the criteria below to determine the Challenge winners. All decisions of the Review Panel are final and binding. Criteria

Entries will be evaluated based on the quality of each entry according to the criteria below. The criteria is weighed out of 100.

  1. Target Areas. (35/100) The civic solution must build a healthy society by addressing a problem that threatens one of the three target areas: Civic Cohesion, Civic Agency, and Public Assets. The Entry proposes an innovation that targets the problem using a systems-based approach.
  2. Work Plan and Budget. (25/100) The Entrant has a logical and realistic work plan and budget for executing the civic innovation that includes defined milestones and impact. The plan also anticipates potential challenges to developing and executing the solution.
  3. Target Audience. (10/100) The Entrant deeply understands the community that will use the civic innovation.
  4. Experience. (30/100) The Entrant possesses skills and experiences that are relevant to the execution of the solution. Preference will be given to entries made up of more than one individual. You do not need to be a technologist to apply but applicants with technology or design-based skills will be weighed favorably.

7) REPRESENTATIONS AND WARRANTIES

By participating in the Challenge, each Entrant represents, warrants, and covenants to each of CHL and RWJF as follows: (a) the Entrant is the sole author, creator, and owner of its submission; (b) the Entrant’s submission: (i) is not the subject of any actual or threatened litigation or claim, (ii) does not, and will not, violate or infringe upon the intellectual property rights, privacy rights, publicity rights, or other legal rights of any third party, and (iii) does not, and will not, contain any harmful computer code (sometimes referred to as “malware,” “viruses,” or “worms”); and (c) the submission, and the Entrant’s use of the submission, does not, and will not, violate any applicable laws or regulations of the United States.

8) INDEMNIFICATION

Each entrant agrees to indemnify, defend, and hold harmless each of CHL, RWJF, and any entity associated with the funding, administration, or processing of the Challenge, and each of their respective trustees, directors, officers, shareholders, members, employees, contractors, agents, representatives and affiliates (collectively, the “Indemnified Parties”), from and against all third party claims, actions, or proceedings of any kind and from any and all damages, liabilities, costs, and expenses relating to, or arising from, the Entrant’s participation in the Challenge or any breach or alleged breach of any of the representations, warranties, and covenants of the entrant hereunder.

9) PUBLICITY RELEASE

By participating in the Challenge, in addition to any other rights granted herein or which may be granted in any other agreement entered into between CHL and/or RWJF on the one hand, and any Entrant, on the other hand, each Entrant, to the extent allowed by applicable law, hereby irrevocably (a) grants to each of CHL and RWJF the right to use such Entrant’s name, likeness, image, and biographical information in any and all media for any purpose, including, without limitation, advertising and promotional purposes relating to the Challenge and (b) releases each of CHL and RWJF from any liability with respect thereto.

10) NOTICES

Attempts to notify winner(s) will be made using the email address associated with the Team Lead’s submission. CHL are not responsible for email or other communication problems of any kind.

If, despite reasonable efforts, an Entrant does not respond within three (3) days of the first notification attempt regarding selection as a winner (or a shorter time as exigencies may require), or if the notification is returned as undeliverable to such Entrant, that Entrant may forfeit the Entrant’s award opportunity which then may be awarded to an alternate recipient.

11) CHALLENGE TERMINATION

CHL reserves the right to suspend, postpone, cease, terminate or otherwise modify this Challenge in the event circumstances arise which make it impractical to continue the Challenge as originally planned. In such circumstances, CHL will attempt, to the extent reasonably possible, to make the planned awards in a fair and equitable fashion; provided that no guarantee is made that any awards will be made.

12) GENERAL LIABILITY

Each Entrant agrees that none of the Indemnified Parties (a) shall be responsible or liable for any losses, damages, or injuries of any kind (including death) resulting from participation in the Challenge or any Challenge-related activity, or from Entrants’ acceptance, receipt, possession, use, or misuse of any award, and (b) have made any warranty, representation, or guarantee, express or implied, in fact or in law, with respect to any prize, including, without limitation, regarding such prize’s merchantability or fitness for a particular purpose. CHL assume no responsibility for any damage to an Entrant’s computer system which is occasioned by accessing the Challenge Website or participating in the Challenge, or for any computer system, phone line, hardware, software, or program malfunctions, or other errors, failures, delayed computer transmissions, or network connections that are human or technical in nature.

13) EXERCISE

The failure of CHL to exercise or enforce any right or provision of these Rules shall not constitute a waiver of such right or provision.

14) FORCE MAJEURE

In the event an insufficient number of eligible entries is received, or the Challenge is not able to continue as contemplated herein by any event beyond the reasonable control of CHL, without limitation, fire, flood, natural or man-made epidemic, earthquake, explosion, labor dispute or strike, act of God or public enemy, satellite or equipment failure, riot or civil disturbance, terrorist threat or activity, war (declared or undeclared) or any federal, state, or local government law, order, or regulation, public health crisis, order of any court or jurisdiction, or other cause not reasonably within CHL’s control (“Force Majeure”), CHL shall have the right, in its sole discretion, to modify, suspend, or terminate the Challenge.

15) INVALIDITY

The invalidity or unenforceability of any provision of these Rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these Rules shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.

16) GOVERNING LAW/JURISDICTION

ALL ISSUES AND QUESTIONS CONCERNING THE CONSTRUCTION, VALIDITY, INTERPRETATION, AND ENFORCEABILITY OF THESE RULES OR THE RIGHTS AND OBLIGATIONS OF ENTRANTS, CHL, AND/OR RWJF IN CONNECTION WITH THE CHALLENGE SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF NEW YORK WITHOUT GIVING EFFECT TO ANY CHOICE OF LAW OR CONFLICT OF LAWS RULES OR PROVISIONS. ANY LEGAL CLAIMS ARISING FROM OR RELATING TO THE CHALLENGE OR THESE RULES MUST BE BROUGHT IN THE FEDERAL OR STATE COURTS LOCATED IN NEW YORK, AND EACH ENTRANT HEREBY CONSENTS AND WAIVES ANY OBJECTION TO THE JURISDICTION OF SUCH COURTS FOR SUCH DISPUTES.

17) WINNERS LIST/OFFICIAL RULES/CONTACT

To obtain a list of winner(s) (after the conclusion of the Challenge) or a copy of these Official Rules, Terms and Conditions, send a self-addressed envelope with the proper postage affixed to: Civic Hall Labs, 156 Fifth Ave, Suite 2, New York City, NY, 10010. Please specify “Winners List” or “Official Rules, Terms & Conditions” and the name of the specific challenge in your request.